2. General
2. 1. The member's notebook is a fundamental investigative tool. It is essential that notebooks be properly compiled, complete and accurate in order to support investigations, corroborate evidence and increase the credibility of a member's testimony in court. Properly recorded entries (notes) may also prove to be invaluable in substantiating information years after an investigation.
2. 2. You may use notebook entries to refresh your memory for court if the notes were made at or near the time of the occurrence.
2. 3. If you are performing operational duties, use and maintain an up-to-date notebook. Record the date for any operational assistance in your notebook.
2. 4. To reduce duplication in minor cases, notes may be made directly on the continuation report, form 1624.
3. Types of Entries
3. 1. Take notes as events occur or at the first available opportunity. If possible, make your entries in black or dark ink, neat, legible, concise, informative and well organized. While the specific contents of your notebook will depend on the type and complexity of the investigation, your notes should contain:
3. 1. 1. your observations and actions;
3. 1. 2. the collection, identification and handling of evidence;
3. 1. 3. the grounds to support detention, arrest or search;
3. 1. 4. any cautions or warnings given to persons and details of the circumstances;
3. 1. 5. statements by suspects or witnesses, verbatim if possible;
3. 1. 6. the demeanor and emotional and physical state of persons, particularly when they make statements; and
3. 1. 7. personal information of any person involved in the investigation, excluding confidential sources.